Change in large organisations takes time, and is challenging. You may follow all the best practices, but inevitably there will be employees who don’t want to change, leadership teams with differing priorities, and the realities of legacy systems. But change at scale is possible. Nordea and Veryday worked together on an initiative to transform Nordea’s B2B customer experience in four countries.
This is a shortened version of a story originally published in Touchpoint Vol. 9 N.3 Service Design at Scale and written by Patrik Havander, Head of Strategy and Communication for Transaction Banking at Nordea, Stefan Moritz, Global Vice President for Customer Experience and Service Design at Veryday, Anna Hellmer, Service Designer and Researcher at Veryday and Daniel Sjoblom, Design Director at Veryday. Touchpoint, the Journal of Service Design is published by the Service Design Network and is available at www.service-design-network.org/touchpoint/vol-9-3-service-design-at-scale.
Teaming up to create value
Our initiative was about using an agile design approach to understand and improve the Nordea customer experience and to increase service consistency across markets. We went through an extensive design process, engaging some of Nordea’s largest customers in the process. Many of our solutions were related to changing behaviour and culture within the organisation, as well as the delivery of service to customers.
Scaling in this context meant working iteratively by prototyping, piloting and implementing in several phases, building up from hour-long testing interviews to monthlong pilots and assembling structures that allowed the implemented solutions to evolve and grow over time.
These efforts have taught us six valuable lessons.
1. Unlock passion
Building new capabilities is about removing obstacles and identifying the creativity, curiosity and drive that people already possess. Build enthusiasm about your higher purpose, let employees have new ideas, and encourage them to run with those ideas. This requires patience and doesn’t always work the way you’ve planned. Find the informal leaders that others look up to who create energy and empower them to help build enthusiasm.
Example: After collecting ideas from around the organisation, we held an internal ‘insight to action’ workshop at Nordea that allowed team leaders to invest ‘passion points’ in the idea they were most excited about and to pilot it within their team. Distributing responsibility for ideas became a powerful moment of ownership-building, as people raised their hands and said, “I want to take this on”.
2. Help customers have a great day
The focus should be simple: If we make life easier for our customers, we’ve done our job. Making them more successful is often directly linked to satisfaction. People have different needs at work than they do in their personal lives, and designing for a B2B organisation is about understanding the professional and personal needs of each customer in their differing roles.
Example: Nordea’s corporate customers are successful, driven professionals. Our research showed that they see themselves as part of a network of other people — their colleagues — and that what they care about is successfully navigating that network. Their feelings about the bank are based not only on how easy it is to deal with, but how well the bank helps them personally do a good job and internally shine.
3. Bigger is not always better
Improvements that may seem mundane can make a huge difference. Initial ideas to improve customer experience often require big new technology solutions, and it’s always easy to blame IT for the feeling that nothing can be done. Knowing how to prioritise solutions based on cost and timeline is difficult, but don’t ignore the basics just because they’re ‘boring’. Even if an intervention isn’t shiny, building trust and confidence to do what’s best for the customer is key. In fact, this approach can accelerate impact and momentum while you’re busy building more complex platforms.
Example: Within B2B banking, customers have certain repetitive daily tasks. These tasks are critical and are often the largest cause of frustration. Although Nordea’s customers reacted positively to some of the more revolutionary solutions presented, we first needed to resolve their daily frustrations to build trust and show our commitment to improving their experience. One such intervention was about always providing an end-of-day update to customers with active queries.
4. Customer partners
Co-creating with corporate customers? At first it might seem daunting to connect so closely with your most valuable customers. It’s worth it. Being open to improvements and partnering to solve together is a new way of working that’s not easy to accomplish. Trust that your customers have great suggestions and are very happy to contribute. Simply involving them in your transformation can have a positive impact on customer satisfaction — especially if you know they’re currently unhappy.
Example: Throughout the project we worked with a set of customer teams, checking in periodically to get their feedback and opinions. After initial scepticism from some Nordea account managers, enthusiasm was high on both the customer side and within the bank. Month after month, customers were able to see their continuous feedback translated into action. It was liberating to discuss openly and work together on finding the best solutions.
5. Continuity and evolution
Service design implies continuous improvement. Times change, customers change and technology changes, so solutions should never be static. Building ownership and constant development ensures that even temporary initiatives can have a lasting effect.
Example: The Nordea+Veryday team co-created a playbook and a corresponding workshop format to implement a tailored agile design methodology within Nordea. The methodology is still spreading across silos and hierarchies and leading to more employees being able to drive continuous development themselves. Full-day playbook workshops go through design phases such as initial prototyping and testing, acting as a kick-start for employees’ ideas.
6. Set up for success
It’s vital to set up solutions for success, and a big part of that is making sure solutions can run by themselves. If a solution is digital this may be obvious, but it may not be so obvious for a process change. Operational and culture changes also require that people are trained to handle updates and to troubleshoot. How’s your solution supported internally? Who owns it? How is it continuously evaluated?
Example: We created a tutorial section on the Nordea website to ensure that customers can find information themselves if they choose. The Nordea customer service organisation created video tutorials after taking part in a training programme. Aside from structuring how videos should be created going forward, we had to figure out how to lead customers to them and how to incorporate them into the service flow. Now, enthusiastic front-line experts do in-house video production and the results are promising.
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You can check out more Touchpoint articles here: https://www.service-design-network.org/touchpoint
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